Personal Assistant & Sales Support Administrator

DB Charles Recruitment have partnered with an incredibly exciting business based in Henley-on-Thames, that are currently seeking to hire a permanent Personal Assistant supporting at Managing Director level. The roles main priority is on the PA side, however will also require the hired individual to be involved in aspects of Sales Support Administration, HR and Front of House duties.

The group business has a really interesting dynamic with subsidiaries being involved in the clinical / medical world to creating and delivering as an IT App Solutions business.

With the role covering a variety of aspects from the PA side to Sales Support, some key day to day duties will involve:

• PA to the MD
• Diary management
• Travel organisation
• Organising meetings
• Handling sensitive data
• HR administration
• Front of house duties for the clinical setting side of the business
• Helping with clinic rotas & coordinating with the clinicians
• Coordinating with patients on upcoming treatments
• Supporting with the conversion of enquiries into booked treatments.
• Identifying opportunities to improve the patient journey from first contact through to treatment
• Supporting promotional campaigns, offers, and patient retention initiatives
• Monitoring of HR email inboxes, acknowledging emails in a timely fashion, resolving queries or escalating accordingly
• Management of administration of key processes including new starters, leavers and end of probation assessments.
• Responding to reference requests in a timely fashion

These are the main responsibilities for the role however other duties and reporting will become apparent as the role progresses.

Ideally the client is looking for CV’s and to interview candidates with the following skill sets:

• A career background predominantly as a PA
• Able to demonstrate an interest or background in other aspects of the role such as Sales Support, Front of House and HR
• Experience working in a medical / clinical setting would be highly advantageous
• Experienced as a PA at MD or senior leadership level
• Excellent discretionary skills
• Excellent working ability with MS Office systems
• Fantastic time keeping skills
• Professional & personable manner face to face, via email & telephone
• Ability to multi task and take on new duties at short notice
• Ability to commit to a permanent office based role in Henley-on-Thames

This role will be a full time office based position, working Monday to Friday, with ideal hours of 10am to 6pm however the role can accommodate 9am to 5pm also. For this position, the client is looking to offer a salary between £32,000 to £35,000 per annum dependent on experience.

Please get in touch with your application if interested in this position.