Executive Assistant / Office Manager

DB Charles are excited to be partnering with an expanding business based in St Albans that are looking to recruit and hire for a Executive Assistant / Office Manager.

Since formation the business have grown at an increased rate and with the increased demand, the directors have identified the need to bring someone in that can take the reins for the business operational administration and some minor finance admin functions. The role will be working very closely with the 2 directors.

The business have roots in legal advisory services and take huge pride in the standards and quality of work delivered. The role includes many aspects and will require someone with excellent multi-tasking skills, some key day to day duties involved are:

• EA based duties
• Mailbox / email management
• Handling phone calls
• Invoicing
• Credit control
• Aiding in bids / proposal tenders & enquiries
• Meeting organisation
• Calendar management
• Filling
• Process creation & improvement
• Handling & organising large amounts of data
• Creating centralised information libraries
• Spreadsheet based work
• Maintaining office supplies
• Report writing
• Team meetings
• Plus other aspects

This role plays a vital part to the business and team and the directors are looking to see CV’s with many of the following aspects / experience:

• A strong career background as either an EA / Office Manager / Team Support Administrator / PA / Operations Administrator or similar role
• A background working within the legal, architectural or engineering sector would be highly advantageous
• Experienced supporting multiple people from an administration perspective
• Strong ability with Office 365, including SharePoint & Excel
• Previous working experience with QuickBooks
• Highly organised
• Strong ability to multi task
• Strong written & verbal communication skills
• Fantastic time management
• Cool under pressure
• Ability to commit to an office based role in St Albans, whereby some hybrid working might be available in the future or to be discussed.

This is a fantastic opportunity to work with a great business. The role is ideally seeking someone to be office based but for the right person can offer some hybrid working set up in the future or to be discussed. The role will be working Monday to Friday with working hours of 9:30am to 5:30pm and if someone is full time office based, free parking will be available (free parking not available on a hybird working basis). For this position and with the broad spectrum of backgrounds the client would consider, the client can offer a salary dependent on experience between £38,000 to £50,000 per annum.

We think this is a great opportunity and we look forward to hearing from you soon.